Hiring! Part-time Administrative Assistant
| A San Diego local landscape design build firm is looking to hire a part-time Administrative Assistant to be responsible for a variety of administrative tasks to ensure maximum productivity along with assistance in accounting as well as marketing. You will be responsible for keeping the day-to-day operations running smoothly and overseeing any part of the business that needs support. | |
| HOURS | Monday-Friday 8am-10am & 2pm-4pm(20Hrs/wk) (Potentially transition into more office hours post-Covid) Our business hours are 7am-5pm Monday Through Friday |
| SALARY | Pay will be discussed during interview |
| LOCATION | Work remotely. Attend weekly meetings taking place in North Park once or twice a week. |
| JOB DESCRIPTION | |
| ADMINISTRATIVE ASSISTANCE | Handling a variety of administrative tasks; filing, bookkeeping, generating regularly scheduled reports, preparing for meetings, conducting research and so on |
| Providing scheduling support by answering to phone calls, texts and emails | |
| Maintaining professional verbal and written communication with clients, staff and vendors | |
| Managing and organizing company calendar and preventing schedule conflicts | |
| Anticipating the needs of the rest of the staff and providing assistance accordingly | |
| Act as the point of contact for new clients and maintaining contact lists | |
| Updating and maintaining business procedures as directed by the principal designer | |
| Participating and taking minutes of team meetings | |
| ACCOUNTING ASSISTANCE | Developing and Maintaing a filing system |
| Identifying any discrepancies in company accounts and correcting them | |
| Creating financial documents such as bills and invoices | |
| Managing business expenses made through company account and reconciling business expenditures and the set budget | |
| Posting daily receipts and financial documents | |
| Generating daily and weekly financial reports | |
| MARKETING ASSISTANCE | Conducting market research and identifying marketing opportunities |
| Maintaining a marketing data base | |
| Collecting revies and writing personalized responses | |
| Keeping business information updated online | |
| REQUIREMENTS | Prior administrative experience |
| Basic knowledge of business management systems and procedures | |
| Excellent computer skills | |
| Attention to detail and problem solving skills | |
| Desire to be proactive and creative | |
| Proficiency in MS Office, Google Sheet, Google Drive, Google Doc and Google Calendar | |
| Excellent time management skills and the ability to prioritize work | |
| Strong organizational skills and polite/professional manners | |
| Korean is not required. Must be fluent in English and Spanish is a plus |
Please send your resume to retrodesignbuildinfo@gmail.com. We will get back to you within 3 business days with an interview date. Thank you.
